COMPETITION RULES

COMPETITORS

Both men and women can enter the Downhilka 12h challenge 2020 race, either recreational or registered skiers and snowboarders above the age of 18. Registered competitors should provide their FIS code when applying.

Competitors must arrange for insurance against accidents!


RACE CATEGORIES

  1. Ladies (women over 18)
  2. Men (men over 18)
  3. Pro Ladies (registered female competitors over 18)
  4. Pro Men (registered male competitors over 18)

 

REGISTRATION AND ENTRY FEE

It is possible to make an early registration to the DH 12h challenge 2020 on the webpage
Applications will be open between 6 December 2019 till 20 February 2020. The number of places in the competition is limited!

FEES

  • 50 € (if paid between 6 and 31 Dec 2019),
  • 60 € ( if paid between 1 and 20 Feb 2020),

The entry fee includes the start number (bib), ski pass, energy drinks and snacks, the DH 12h challenge 2020 T-shirt, and entry to the race.

By paying the entry fee, the competitor is entitled to refreshments (dinner, night snack, and breakfast) served in the tent that will be set up for the occasion and that will only be accessible to accreditation holders.

The entry fee should be paid at the moment of the registration! Only by paying the fee is the race entry secured!

The entry fee can be paid by credit card or via bank transfer with the NLB bank:

Športno društvo i-ski
Mladinska ulica 41
2000 Maribor
Purpose: First and Last name, Entry fee DH2020
Sklic: SI99
IBAN: SI56 0284 3026 3222 678
BIC: LJBASI2X

If the event the race is cancelled, the competitors are entitled to use their paid fee on the backup date (5–6 March 2020). If the race is cancelled on the backup date as well, the competitors are entitled to a complete refund of the entry fee. The entry fee is refundable to the competitor in case of illness or injury, but only by submitting a medical certificate!

By enrolling in the competition, the competitor allows the organizer to publicly release the submitted personal data and achieved results, to take photos and videos of the competitor in regard to their involvement in the race and to publicly publish their photos etc. on the event web site and in other media with the purpose of informing the public and event marketing.

The organizer is entitled to collect, process and store the submitted personal data as well as imagery that will be retrieved separately for the purpose of organizing and marketing the race as well as other events. The organizer is not required to obtain further permission from the competitor who in turn cannot demand any compensation/remuneration in regard.

The organizer undertakes to safeguard the competitor’s personal data following the Law on the protection of personal data and to ensure all the competitor’s rights deriving from it (the right to see the collected data; personal data will not be shared to third parties or used for other purposes without the competitor’s consent; upon the competitor’s request their personal data shall not be used for direct marketing purposes anymore).


REGISTRATION

The competitors finalize their registration on the day of the event in the accreditation office where they will receive the ski passes and chips. They must provide an identification document and fill-out a statement. The document will be returned at the end of the race after the competitor brings back the chip. The registration office will be open on the day of the event between 9 AM and 3 PM.


START NUMBERS (BIBS)

Each competitor receives a start number (bib) and chip, which are used in qualifications and the final. In case either the bib or the chip are lost the expenses for replacing them are covered by the competitor. Female competitors will start alongside the male competitors and will be distributed randomly.

The start number does not define the start order.

The competition jury decides the start order for the qualifications and the final.

The competitor must wear the bib in a visible position over their clothing for the entire duration of the race. The number must not be changed or adapted. The number should be visible at all times both on the chest and the back.

Competitors advancing from qualifications to the final must return the chip and the bib to the organizers for the time between the two races. They will be given them back just before the final.

It will be possible to pick up the bib on the premises of the lower gondola station. The exact time and place will be known ex-post but not later than 1 March 2020.


COMPETITORS’ EQUIPMENT

All competitors must wear a ski HELMET for the duration of the race (qualifications and final) as well as during the course inspection! In case a competitor does not wear a helmet, they will be barred from the race without the possibility of a refund for the entry fee.

Permitted clothing for the competitors includes ski competition suits or ski sets (pants, jackets).

The length and type of alpine skis, boards, and poles are not limited. It is the competitor’s responsibility to ensure the adequate ski equipment (spare skis, waxes, spare poles etc.).

Radio connection or mobile phones are permitted for the communication between the competitor and their team. The competitor’s radio connection must not use the same frequency as the organizer nor should interfere with it!

The organizer recommends the use of back protection.

The organizer shall not be held liable for eventual equipment damage that might occur during the race!


COURSE INSPECTION AND TRY-OUT

The inspection of the competition course will be possible on Friday, 6th March 2020 between 9 AM and 1 PM per under the regulations for safe conduct on ski slopes.

In case the qualifications will be held on Thursday, 5th March at 8 PM, the inspection will be possible on Thursday, 5th March 2020 between 9 AM and 1 PM.

The inspection of the course will be carried out during the slope’s working hours; therefore, the competitors must take part in it safely without endangering themselves and others on the course.

The try-out will be possible on Friday 6th March 2020, between 1 and 2 PM, in the event the qualifications will not be ongoing at the time. The course for the try-out will be closed for the public.

During the inspection and try-out, the competitors and their team must be equipped with ski passes for the gondola and chairlifts!


TIMING AND COMPETITION PROGRAMME

The race timing will be carried out by a professional timing organisation – B. MARX timing.

Each competitor receives a “chip” that measures the skiing time. The “chip” must stay in the designated spot for the entire duration of the competition and it can only be removed with the consent of the jury.


QUALIFICATIONS OF THE RACE

If due to a large number of contenders – over 60, qualifications will be required, they will be carried out on Thursday, 5th March 2020 at 8 PM.

The competitors will be distributed to qualification groups randomly. Each qualification group will ski for two (2) hours and will include a maximum of 40 competitors.

For example, competitor A starts at 8 PM, the last possible time for them to start the course is 10 PM. Competitor B starts at 8:03 PM, the last possible time for them to start the course is 10:03 PM

The starting interval between each competitor will be between 15 and 30 seconds (depending on the number of competitors) and will be defined by the jury.

Between each qualification group, there will be a 30-minute break for course repairs.

Sixty fastest competitors will advance to the final from qualifications (e.g. 6 qualification groups with 40 competitors – 10 fastest from each group, of which a maximum of 10 registered competitors and 50 “recreational” competitors.


THE RACE FINAL

The final starts on Friday, 6th March at 8 PM and it will last for 12 hours for each competitor and it will end 12 hours after the last competitor starts (depending on the starting interval). The starting interval between each competitor will be between 15 and 30 seconds (depending on the number of competitors) and will be defined by the jury.

For example, competitor A starts at 8 PM, they can start the course for the last time at 8 AM. Competitor B starts at 8:03 PM, they can start the course for the last time at 8:03 AM.

During the final, the competitors can rest in the “Rest area” in the set up tent, which suggests that they do not necessarily have to ski for the entire twelve hours. However, if a competitor leaves the competition area, they will be disqualified.


FINAL (LAST ROUND) OF EACH COMPETITOR (qualifications and final)

The latest possible time when a competitor arrives through the finish line of their last round and the latest possible time for entering the gondola will be defined one hour before the race ending. For example:

A: We first define the latest possible time the competitor crosses the finish line of their last round:

6.00.00 PM – the daily time of the competitor’s start
+
00.03.30 – bonus time (when the competitor was not moving – see examples)
=
6:03:30 PM – the time when the competitor must cross the finish line of their last round

B: Then we set the latest possible time for entering the gondola for the pertinent competitor:

6:03.30 PM – the time when the competitor must cross the finish line of their last round

00:14:00 – the estimated round time of the competitor (4 mins) plus the gondola ride (10 min) from finish line to finish line

00.01.00 – reserve time – unforeseen situations
=
5:48:30 PM – latest possible entry into the gondola for the pertinent competitor.

The competitors must start and finish the last round within the designated time; failing this, the last round will not be taken into account.

The competitors will be informed about their achieved skiing times and bonus times as soon as they will be available for the announcement. All announced times are UNOFFICIAL.  Official times will be available max. 30 mins after the last competitor crosses the finish line.


ESTABLISHING THE WINNER
and the qualification placement depend on the following criteria:

  1. The highest number of rounds finished in the set time (twelve or two hours)
  2. The fastest total skiing time considering the skied rounds with the added bonus/penalty times
  3. The fastest time of one round

In the event of an equal number of rounds, the winner is the competitor with the fastest total skiing time (with added bonus/penalty times). In the event of an equal number of rounds and an equal fastest total skiing time (with added bonus/penalty times), the winner is the competitors with the fastest time in one round.

The race is therefore defined by the measured time and number of completed rounds. The start of the course is located on the upper Pohorje gondola station and the finish at the lower Pohorje gondola station.

The competitor’s results depend on the number of rounds completed in 12 hours or 2 hours (final and qualifications respectively), the cumulative skiing time and their fastest time in a single round. When the competitor crosses the finish line the timing for the individual skiing round ends. The expected time for completing one round is between 3.5 and 4.5 minutes.

Although the timing is decided by the actual skiing time from start to finish, the final number of rounds and the collective racing time can also be affected by how you enter and exit the gondola. Therefore, do not underestimate the entering and exiting times. The gondola ride can last 10 or 12 minutes, which will be decided by the jury.

If the competitor gets penalty time due to violations, it will be added to their cumulative skiing time, which can affect significantly the overall result.


TIME BONUS

Time bonus in case of a gondola stopping

In case of a longer gondola stopping the race can be prolonged as well. For such a purpose, a formula will be used, that will calculate the gondola stopping time equally for all competitors. The bonus time is therefore defined by the difference in the duration of a non-operating gondola and the waiting time of the competitors waiting to enter the gondola.

For example, competitor A is in the middle of the course when the gondola stops. When he crosses the finish line, he must wait 10 minutes for the gondola to start operating again.

Competitor B is in the gondola when it stops. The gondola starts operating again in 12 minutes. In this case, the competitor B gets a 2-minute time bonus, competitor A gets no time bonus.

In case of multiple gondola stoppings, the bonus times cumulate. Afterwards, the competitor with the least amount of bonus time gets written off; the others get the shortest bonus time subtracted from the cumulative one.

Example of a 3-time gondola stopping:

Competitor        1st bonus time                  2nd bonus time                3rd bonus time Cumulative bonus time

A                            1 min                                    3 min                                    2 min                    6 min

B                             1 min 30 sec                       2 min                                    2 min                    5 min 30 sec

C                             2 min 20 sec                       2 min                                    1 min                    5 min 20 sec

In this case, the bonus time of competitor A is written off, the bonus time of competitor B is 40 seconds and 10 seconds for competitor C.

Bonus time in case a competitor is stopped with the yellow flag due to weather conditions or course repairs

Six yellow flags are expected, depending on the weather and course conditions. They will be marked with illumination and a yellow flag. In case of danger in an area of the course beneath the position of the yellow flag, an authorized person carrying a yellow flag will signal the competitor to stop. The competitor MUST stop. Instead of the time measured in the interrupted round, we will consider the time achieved in the previous time. For all longer interruptions, the bonus times will be calculated as explained in the previous example (gondola stopping). The same applies to all interruptions, e.g. course repairs, bad weather conditions etc.

In case of extreme conditions or an interruption, the race must last at least six hours from the start of the last competitor – the interruption time (gondola, yellow flag etc.) is not included.

The yellow flag signals a safety-related interruption. If the competitor does comply with the signalization, they will be disqualified from the competition.

 

THE GONDOLA

The competitors enter the gondola building through a marked corridor.

The competitors should not stop in that area nor push or obstruct others.

The gondola has eight seats. Up to four competitors can be in the gondola at the same time. Entering and exiting the gondola has to occur in the same order. Each competitor can have up to one team member accompanying them (therefore, a maximum of 4 persons). In case the gondola has free sits, they can be used by the organizers, their film and media crew and working team.

Entering the gondola

The competitor can enter the gondola only in the marked area. If they enter the gondola outside the marked area, they will be warned and punished with a 10-second penalty time for the first violation. At the second violation, they will be punished with a 30-second penalty. At the third violation, they will be disqualified from the race.

In case of free sits in the gondola, the competitor should not prevent other competitors from entering.

Exiting the gondola

The competitor can exit the gondola only when the doors are completely open and only in the marked area. They are not allowed to forcibly open the doors. If they exit the gondola outside the marked area, they will be warned and punished with a 10-second penalty time for the first violation. At the second violation, they will be punished with a 30-second penalty. At the third violation, they will be disqualified from the race.

Equipment-changing area

Competitors will have the possibility the change their equipment in a marked area for the entire duration of the race. The equipment can be brought to the area by a competitor’s team member. The equipment area will be located on the way to the gondola entrance.

 »Grab & Go« area

Energy drinks, water, pasta, and recovery dairy drinks will be available in a marked area for the entire duration of the race. The area will be located on the way to the gondola entrance so refreshments can be brought along to the cabin.  Food waste and trash must be thrown in the bins located at the entrance and at the exit of the gondola.


COMPETITOR’S SUPPORT CREW

Throughout the competition, a team of max three members, e.g. servicer, physiotherapist, and manager, can accompany the competitor. Support crew members are not allowed to enter the race course at any time during the competition. A roofed area will be available for service personnel near the gondola entrance. The support crew team can be registered until 10 January 2020 to the e-mail address: dora@downhilka.si. In the subject of the email, please state “Support Crew: Last and First name of competitor”.


THE COMPETITION JURY

The competition jury consists of three members, namely the Technical Delegate, the Race Director, and the Chief of Course; each of them has one vote and a deputy who overtakes the duties in case of an absence.

Technical Delegate:

Race Director:

Chief of Course: Milan Šmon

The competition jury has the power to interrupt the race in case of poor weather or unsuitable course conditions and can, in extreme cases, terminate the race prematurely.

The jury will disqualify a competitor if:

  • Their behaviour is deemed dangerous to themselves or other competitors.
  • They do not race following the rules or are breaking them.
  • They behave in an unprofessional manner that includes verbal and physical violence.

All competition jury decisions are final.


COMPLAINTS, QUESTIONS, AND PROBLEMS during the race

If the competitor experiences problems, has questions for the jury or wishes to file a complaint, they must demand for one of the jury members to be present in the gondola where they make a statement as soon as one of the members is available. THE COMPETITOR SHOULD NOT STOP RACING! In case the competitor notices a fellow competitor breaching the competition rules, they should file a written complaint on a pre-printed form. The complaint must contain the date, motive, name of the competitor, and name of the jury member. The latter two sign the form making it official. The jury will make a decision and inform/advise the competitor as soon as possible. The pre-printed forms for complaints, questions and problems are available in the lower gondola station by the gondola entrance judge.

Complaints regarding the equipment can be filed until the final day, but no later than 3 PM. Complaints filed after this time, will not be considered.


ORGANIZER’S LIABILITY

The organizer shall not be held responsible in cases of injuries or damage caused by the competitors before, during, or after the race. Competitors compete at their own risk and responsibility. All competitors must wear a helmet!


PROGRAMME CHANGES

The organizer reserves the right to eventual changes in the programme and competition rules. All eventual changes will be communicated via the given e-mail address or telephone number.

In the aforementioned rules, we tried to cover as many eventualities that could affect the course of the race and the results as possible. In the occurrence of events and circumstances not mentioned in the rules, the jury has to carry out the race impartially and ensure equal and most importantly, safe conditions for all competitors.

All jury decisions are final and cannot be appealed!

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foto: Uroš Leva, visitmaribor.si